*****TimeForce Version 2.7 Release Notes***** ABSENCES 1. FMLA Support - Specify whether the absence code is for FMLA or not. This works in conjunction with the FMLA reports. ACCRUALS 1. Calendar Based Accrual milestones can now require the employee to have worked X number of hours the previous year to be eligible. ERROR MONITORING 1. Email Notification - Automatic email notification to supervisors when an employee has an error. HOLIDAYS 1. Employee birthday holiday. HR 1. Completed hours on a training course can now be tracked. JOB TRACKING 1. Option to force that a job is entered on all punches and hours. MEAL 1. After X Hours - add amount is now created for the department worked at the time of the addition. 2. After X Hours - Add hours amount can be edited from the time card. NETCLOCK 1. Mobile NetClock - Allows punches to be created from any web enabled device. OVERTIME 1. 5-day overtime type in which overtime is awarded as soon as an employee works any 5 days within the overtime week. PREMIUM PAY CODES 1. Premiums can now affect the current day, the previous day, or the following day. REPORTS 1. FMLA Qualified Employees - Displays any employees who have qualified for FMLA. 2. FMLA Leave Detail - Displays absence information from any FMLA absences. 3. Punches Without Hours - Displays any days where an error may have occurred which resulted in days with punches but no hours. 4. Daily Over Hours - Audit Report which shows any employees whose daily hours exceed the user specified amount. 5. Time Card Alternative - A Time sheet style report that resembles the Time Card tab. SCHEDULING 1. Schedules can be edited from the Time Card screen. SUPERVISOR 1. Spreadsheet punch and hours Entry screens display date, day of the week, and department tree structures. TIMECARD 1. Notes can be entered on any punches. 2. Option to Restrict Self Service Punch creation to Allowed I.P. Addresses / Ranges. 3. Absence Request option to forecast the available amount an employee will have at the time of the absence. *****TimeForce Version 2.6 Release Notes***** EMPLOYEE 1. EMPLOYEE DASHBOARD CLOCKS: This section of the program displays which time clock profile(s) an employee is assigned to in the system. GENERAL USAGE 1. DEPARTMENTAL SEARCH: The department drop-down has been replaced with a tree-structure search to resolve speed issues. HOLIDAY LISTS 1. PROBATION PERIOD: Probation for holidays can now be a number of hours, or days worked. Overtime settings can be specified to define whether or not overtime hours are counted toward the probation hours threshold. LOGIN PAGE 1. FORGOTTEN PASSWORD: There is now a "Forgot Password" link on the main login screen. When the user clicks on the link, they are prompted to enter their Username and Company Code. If the user is not an administrator-level user they will be prompted to contact a TimeForce admin. Administrators are given a code, and instructions to call Qqest Technical Support. . By going to this url: http://qqesttf/passdecrypt.asp, a technician can decrypt their password for them. PAY PROCESSING 1. PAY PERIOD PROCESSED SEARCH: The Pay Period Processing section of the program now has a search feature enabling you to locate a pay period based on several filters. REPORTS 1. NEW REPORT: The "Clock Proflie" report has been added to the system. This report gives you detailed information on each time clock profile that has been setup within TimeForce. 2. NEW REPORT: The "Absence Request" report has been added to the system. This report allows you to print information on the absence requests that have been submitted within the program. 3. NEW REPORT: The "Requests" report has been added to the system. This report allows you to print information on the requests that have been submitted within the program. SCHEDULE 1. SHIFTS: Employees can now be scheduled by shifts. A shift is created with a specified start and end time, days of the week scheduled, and schedule rule assignment. Employees are then assigned the the shift. 2. SCHEDULE RULES: The "Start/Stop Window" on schedule rules has been broken into two separate settings, "Start Window" and "Stop Window." SYSTEM SETTINGS 1. RESTRICT ABSENCE REQUESTS: Absence Requests can now be restricted separately from absences themselves (as opposed to an absence restriction automatically restricting requests). 2. IGNORE ROLLOVER DATE: Accruals can now be set up to ignore the specified rollover date, thus creating a perpetually accruing policy which never gets rolled over. 3. ASSIGN EMPLOYEES TO CLOCKS BY DEPARTMENT: With this option enabled, employees can be assigned to time clock profiles by department. 4. SHOW DEPARTMENT NUMBERS IN DROPDOWN/STRUCTURE: With this option enabled, the department number is displayed in the drop-down/structure view. 5. CALCULATE AMOUNT BASED ON HOURS AND RATE: This option allows for the calculation of disbursment amounts based on hours and rate. 6. ALLOW EMPLOYEES TO BE ASSIGNED TO MULTIPLE PAY GROUPS: This option allows you to toggle multiple pay group assignements on and off. 7. REMOVE EMPLOYEE'S WEB ACCOUNT ON INACTIVATE: This option removes the user security role for employees who are inactivated in the system. 8. USE DROPDOWN THRESHOLD FOR EMPLOYEE DROPDOWN: In conjunction with the drop-down threshold box, this option allows you to see how many employees you have before TimeForce stops calculating the drop-down when it populates the screen where a drop-down menu appears. 9. ENFORCE TASK ENTRY: With this option enabled, a self service user is required to enter task information when entering a job punch via the self service interface. 10. SHOW JOB NUMBERS IN DROPDOWN: Enable this setting to display Job Numbers in program drop-down menus. 11. SHOW TASK NUMBERS IN DROPDOWN: Enable this setting to display Task Numbers in program drop-down menus. 12. AUTOMATIC HOURS GENERATION: This option allows you to automatically generate hours for specified employees when a pay period is processed. This option is enabled under Employee Pay Policies. The hours that are generated are absence hours for the schedule rule that the employee is assigned to. When a pay period is processed, hours are generated for the NEXT pay period. 13. ENFORCE PAY PERIOD TO BE LOCKED WHEN EXPORTING: With this option enabled, a pay period must be locked before hours for the completed period can be exported. 14. ENFORCE SCHEDULE RULE: With this option enabled, a schedule rule must be chosen when creating schedules. 15. ENFORCE DEPARTMENT FOR SHIFT: With this option enabled, a department must be chosen when creating a shift. 16. IGNORE LUNCHES ASSIGNED TO EMPLOYEES ON SCHEDULED DAYS: With this option enabled, the lunch assigned to the employee (in the Pay Policies section of the program) will be ignored on days that the employee is scheduled to work. 17. SHOW PAY TO SCHEDULE: This option enables the "Pay to Schedule" link that appears when a schedule has been created. 18. IGNORE "MAX NON STOP" ON UNSCHEDULED PUNCHES: Enable this option to ignore the maximum non=stop hours setting on unscheduled punches. 19. ALLOW DUPLICATE PUNCHES: Enable this option to allow the creation of duplicate punches within the TimeForce system. TIME CARD 1. SUPPORT FORM LINK: A "Support Form" link has been added to the Supervisor Dashboard section of the program. This link allows a TimeForce user to document an error that they have encountered and sent it to a supervisor/admin within the TimeForce system. 2. VIEW JOB NUMBER: This Time Card Settings option allows the Job Number to ve listed for the hours breakdown on the Time Card, as opposed to the Job Name. 3. SPREADSHEET HOURS ENTRY: From the Supervisor Dashboard you can now enter hours amounts on specific days using the Spreadsheet interface (similar to Spreadsheet Punch Entry). 4. DISBURSEMENTS: Disbursement entries can not be added to Jobs as well as Departments. 5. Job Transfer or Department Transfer pairs will act as a single entity. A. You will no longer be able to edit the Out punch in the transfer pair. B. In order to modify a transfer pair you will need to edit the In punch for the pair, and then both punches will automatically update. C. The functionality in #2 also holds true for deleting and reactivating transfer punches. Transfer punches that were created prior to updating to 2.6.34 will behave as follows: 6. The In punch and the Out punch have to be edited individually. 7. The In punch and the out punch have to be deleted individually. USER SECURITY 1. ADVANCED NETCLOCK: Under the user security role for "Netclock" thiere is now a new interface, "Advanced Netclock." ********************** 2.5 Release Notes********************** ADMIN 1. Clock Settings allows the creation of ETC and RSI clock profiles 2. Finger Templates that are downloaded from IQ600 or IQ1000 clocks can be reviewed. 3. Disciplinary Scales can be added to work in conjuction with the Supervisor screen. EMPLOYEE 1. Accruals can be disabled so that the policy is inactive but history is kept. HR 1. Employee Coverage selection box has been added to Benefits. REPORTS 1. Report Bar section has been added so that a user can save his/her report settings. 2. Edit Favorites section has been added so a user can create his/her own Supervisor screen. SCHEDULE 1. Simple Schedule now has the option to Pay To Schedule which generates worked hours automatically. 2. Daily, Weekly, and Monthly views all display Absences. 3. Absences can be created from the Schedule screen. SUPERVISOR 1. Disciplinary Warnings can notify Supervisor which employees have too many errors. 2. Review Time allows Supervisors of Departments to review time of employees who worked in their department, but are not assigned to that supervisor's department. TIME CARD 1. Supervisor and Director verification display the name of the user who verified. ********************** 2.4 Release Notes********************** ADMIN 1. Clock Settings allows the creation of IQ500, IQ600, and IQ1000 clock profiles ERROR MONITORING 1. No Lunch Error - when employees do not clock out for lunch. HOLIDAY 1. Holidays can require X number of worked days before and after the holiday. HR 1. Courses section in Training. MINIMUM HOURS 1. Minimum Hours can be calculated at the end of the day rather than the beginning. REPORTS 1. AUDIT A. Punch Detail Report 2. EMPLOYEE A. Department List Report B. Turnover Report 3. JOB TRACKING A. Billable Detail Report B. Job Weekly Summary Report 4. TIME A. Weekly Hours Type Summary SCHEDULE 1. Delete schedules within a time range or certain days of the week. TIME CARD 1. Director Verification - 3rd level of verification can be added onto the Pay Period. ********************** 2.3 Release Notes********************** ADMIN 1. Company Error Monitoring Defaults 2. Company Error Point System EMPLOYEE 1. Error Monitoring Windows can be set on appropriate errors. IMPORTS 1. A Pay Group can be assigned to an employee in the employee import. IQ1000 1. Allowed Period that is sent to the clock is based off of the Scheduled Time. 2. Relay Events can be assigned to a clock profile REPORTS 1. Audit Reports 2. Pay Policies Report 3. Monthly Schedule Report 4. Unscheduled hours Report 5. Punch Variance Report 6. Error Point Summary SCHEDULE 1. Schedule Rule sets the IQ1000 Allowed Period based off the Schedule start and end times. SUPERVISOR 1. New Spreadsheet Punch Entry screen allows the users to make multiple changes to punches before saving. 2. All Mass Create options can be found underneathe Mass Entry. TIME CARD 1. Errors are assigned to punches where possible and can be reviewed. ********************** 2.2 Release Notes********************** ABSENCES 1. Absences can be restricted so that no one can create an absence if their is not enough time available. COMPENSATORY TIME 1. Conversion Rate can be assigned to the compensatory overtime policy. EMPLOYEES 1. New Employees imported into TimeForce will display on a new screen where policies can be applied. HOLIDAY LIST 1. Departments can be assigned to Holiday Lists. MEAL POLICIES 1. Move One Day Forward feature for employees who are working acrossed midnight. MINIMUM HOURS 1. Absence and Holiday Hours can count towards the minimum. 2. Daily Minimum can be applied to specific days of the week. PAY PERIOD ADJUSTMENTS 1. Activated by Security Rights that have to be manually assigned to users. PREMIUM POLICIES 1. Move One Day Forward feature for employees who are working acrossed midnight. TIME CARD 1. Absences default to be the scheduled hours minus any deduction where possible. User Security 1. All Reports have an individual security right. 2. Punch Editing and Creating punches are seperate security rights. ********************1.07.003 Release Notes******************** COMPENSATORY TIME 1. Allows gifted amount to be entered and maintained. 2. Can expire if not used within a certain amount of time. SCHEDULE 1. Daily, Weekly, and Monthly views have filtering and sorting options. 2. Daily, Weekly, and Monthly views display absent employees. 3. Creating schedules are easier with new ways to schedule. 4. Schedule start and stop times are seperated out from the shift. 5. Schedules can exceed 24 hours. REPORTS 1. Average Hours - Displays the avaerage number of hours per day, week, month, or pay period. 2. Disbursement Detail - Displays all disbursement information per transaction. 3. Inactivity - Displays employees who had absolutely no activity during the date range. Time Card 1. Edited punches display with a red astrisk. 2. Punches with notes display their symbol. 3. On mouse over effects display errors and notes. 4. Punches can be displayed in non-military time format. TIPS COMPLIANCE 1. Total tips can be distributed out to employees based upon their worked hours. ********************1.06.002 Release Notes******************** ABSENCE CODES 1. Premiums can be attached to Absence Codes. ADMIN 1. Minimum Hours Policies A. Overtime Week - A weekly minimum hours policy based upon the pay periods overtime week. B. Pay Period - A minimum hours policy based upon the pay period. COMPENSATORY TIME 1. A cap has been added to comp time. If activated, once the cap is reached, comp time hours will then be paid as normal overtime. IQ 1000 1. Messages for the IQ 1000 can now be created by the Supervisor on the Supervisor screen. JOB TRACKING 1. Employee Qty Rate: Rate X QTY X _____. Pay PROCESSING 1. New Reports have been written with customizable options. 2. Progress screen when completing the processing the pay period. REPORTS 1. Clock Activity - Displays which clock or I.P. Address employees punches came from. 2. Pay Period Adjustments - Displays Pay Period Adjustments per employee with which Pay Period they affected. 3. Pay Period Summary - Displays pay period totals per employee. 4. Weekly Hours Detail - Displays weekly totals per employee for the given date range. 5. Weekly Summary - Displays total hours per day for a week from the start date. 6. Verification Audit - Displays who verified and unverified a timecard and when. REQUESTS 1. Restrict Absence Requests can be turned on in Admin ~ Settings ~ System Setup. If Activated employees can only request absences for which they have enough available time for. TIME CARD 1. Pay Period Adjustments can be created in the hours section of the timecard for a previously processed pay period. 2. A Verification Message can be added in Admin ~ Settings ~ System Setup. 3. Quick Clock In/Out option disables all drop downs in the punch window. 4. Enter Punch Notes allows a user to add notes to punches without the ability to edit the time or date. ********************1.05.003 Release Notes******************** IQ 1000 1. The connection between the clock and the TimeForce database has been corrected. Quickbooks 1. The connection between the Quickbooks database and the TimeForce database has been corrected. Reports 1. the Employee Info report shows the correct criteria. ********************1.05.002 Release Notes******************** ADMIN 1. New Shift Zone Rounding polices. 2. The view of the Detailed Department Structure can be enabled or disabled in Settings ~ System Setup. IQ 1000 1. The IQ 1000 Default Allowed Period is day specific. 2. The IQ 1000 Default Allowed Period is created per clock in Clock Settings. 3. The Allowed Period pulls from Scheduling if it exists otherwise the Default. JOB TRACKING 1. Job Summary screen allows sub jobs to be viewed. 2. "Remember the Last IN Punch's Job" option which works for OUT punches. 3. Job Tracking Help has been updated. REPORTS 1. Report help has been updated for each individual report. SCHEDULE 1. New Shift Rounding Policy can be created that works off of the Shift Start and Stop time. 2. Employee Schedule view has been improved to show only the days of the week for the given date range. TIMECARD 1. Enter Punch will show the Detailed Department structure for the selected department, if enabled. 2. If more than 1 shift is worked on a day, the shift hours will sum total on the last line. ********************1.05.001 Release Notes******************** ADMIN 1. Purge Employees is dependent on the Remove Employee Right in Security. 2. Lunch Disbursements will create a decimal disbursement. EMPLOYEE 1. Add Employee is available on the Employee Tab. 2. Pay Levels are no longer limited to 10, but are now unlimited. IQ1000 1. The IQ1000 Class can now be entered in TimeForce. JOB TRACKING 1. New Job Summary screen allows more detailed Job Costing. 2. Equipment and Material can be attached to a Job and Task to expand true job costing. 3. Job Transfer punching allowed. 4. Barcodes can be printed for Jobs and Tasks. 5. Quantities can be enabled and disabled throughout the entire system. 6. Job and Task rates can be created using the new employee levels. REPORTS 1. New Time Report A. Daily Summary 2. New Job Tracking Reports A. Equipment Summary B. Job Analysis C. Job List D. Job Summary E. Job Time Card F. Labor Detail G. Labor Efficiency Summary H. Labor Variance I. Material Summary J. Task List REQUESTS 1. Can delete inactive requests. TIMECARD 1. Daily Details reformatted to show more detail. 2. Department Transfer Punching corrected. 3. Job Transfer punching allowed only if you specify IN. 4. Inactive punches can be deleted on Daily Details. ********************1.04.003 Release Notes******************** ACCRUALS 1. Bi-Weekly Pay Period Accruals will calculate for 26 pay periods on leap years. 2. "Do Not Count Overtime Towards Accruals" option. 3. Accruals Used Page lists the Total Used Amount. 4. Accrual History page will now show the correct Used Year To Date. EMPLOYEE 1. Added new Term field to employee records (Full-time, Part-time, etc.) EXPORTS 1. Mas90 Job Tracking 2. AccPac 3. Summit Software 4. ADP fixes and changes HR 1. Performance Reviews can be inactivated. IQ 1000 1. IQ 1000 Clock additions. REPORTS 1. Inactive employees can be viewed on reports if selected. 2. Disbursements display individually on Time Card report. 3. Detailed Overtime displays on Time Card report. 4. Job Tracking reports have employee drop down options with working filters. 5. Available Card Number report. 6. Employee Schedule report. 7. Schedule Variance report. 8. Accrual report fixes. SCHEDULE 1. All schedules are shown for each employee. 2. Schedule by month will schedule for preceeding and proceeding months. SECURITY 1. Each Report has individual security rights. SUPERVISOR 1. Mass Punching creates a packet that can be unprocessed. 2. Mass Punching Based Upon Schedule. TIMECARD 1. Schedule displays correctly. 2. Recalculate is not visible on a locked Pay Period. ********************1.03.002 Release Notes******************** ADMIN 1. Premium Pay Codes Have improved functionality A. Allows After X Hours Premium Pay Policies. B. Premium Pay Codes do not have to count towards overtime. 2. Daily Overtime can be for Scheduled or unscheduled days only. 3. Daily Overtime can be for Holidays only. 4. Overtime Rates are handled on the Overtime polices rather than the overtime levels. 5. Exports can export Overtime policy totals rather than overtime level totals. 6. Department structure has been reconstructed. SUPERVISOR 1. Mass Absences 2. Mass Disbursements TIMECARD 1. Overtime Policy names can show in place of the Overtime Levels. 2. Attach a Department to an Absence. ********************1.03.001 Release Notes******************** ADMIN 1. Premium Pay Codes Have improved functionality A. Allows a date and a time range. B. Allows multiple days of the week to be used on one policy. C. New formula rate calculation. 2. Holiday List allows a Premium to be assigned to it. 3. Minimum Hours Policy allows a Premium to be assigned to it. 4. Minimum Hours Policy can be assigned to a department or a shift. 5. After X Hours Meal Policy can be used to insert a disbursement. Reports 1. Time Reports A. Audit Trail TIMECARD 1. Break Deductions are shown correctly. 2. Notes can be added to a punch, absence, or a disbursement. ********************1.02.001 Release Notes******************** ACCRUALS 1. Once A Month (Anniversary) Accrual ADMIN 1. Lookup Tables - Editable, - Employee lookups can be activated/deactivated. Disbursements - Configureable. NetClock 1. IQ500 has an exit option 2. Executive Client shows current punches and Who's In. Reports 1. Employee Reports A. Accrual B. Anniversary C. Birthday D. Employee Info 2. HR Reports A. Benefits B. Dependents C. Emergency D. Incident E. Property F. Review G. To Do H. Training 3. Schedule Reports A. Schedule 4. Time Reports A. Disbursements included. B. Time Card displays all punches. SCHEDULE 1. Improved View 2. Rotating Schedule. SECURITY 1. "Verify Other Employees As Supervisor" right. SUPERVISOR SCREEN 1. Daily Totals displays Disbursements. TIMECARD 1. Overtime Complete for every type and pay period. 2. Daily Pay Period is fully functional. 3. New Process.dll - To help IIS restart issues. 4. Multiple Shifts on the Time Card works properly with all policies and errors. 5. New Time Card Allocated Hours Feature. 6. After X Hours Meal Policy will effect non-scheduled days. 7. After X Hours is calculated from the total hours of the day.